وظائف شاغرة لدى منظمة هاندي كاب الدولية في السكرتاريا والمحاسبة براتب يصل الى ١١٩٩ دينار

تعلن منظمة  HANDICAP International عن حاجتها الى :

Accounting Secretary

THE ORGANIZATION:

Handicap International is an independent and impartial international aid organisation working in situations of poverty and exclusion, conflict and disaster. Working alongside persons with disabilities and other vulnerable groups, our action and testimony are focused on responding to their essential needs, improving their living conditions and promoting respect for their dignity and their fundamental rights.

Handicap International is a not-for-profit organisation with no religious or political affiliation. It operates as a federation made up of a network of associations that provide it with human and financial resources, manage its projects and implement its actions and social mission. For more details on the association: http://www.handicap-international.fr/en/s/index.html

 OBJECTIVE OF THE POSITION:

Carry out the shared services center accountancy and performs general clerical and secretarial functions in support of HI regional office activities.

 RESPONSIBILITIES:

Responsibility 1 : Ensure shared services center cash flow management and its recording.

Aim : Ensure the availability of funds to implement forecasted activities/expenses

Benchmark: quality of forecasts and respect for deadlines; quality of management and control

of cash-flow; compliance with organisational frameworks defined by the association, cash count discrepancies.

Activities:

Manage safes, cash boxes and banks, in adherence to the expenditure commitment processes (invoice settlement, internal transfers, monitor advances, ensure cash box inventories and bank account reconciliations, etc.)Ensure the validity and conformity of expenditure supporting documents (contracts, orders, invoices, delivery orders, etc). Enter accounting codes  on payment authorisation formEnsure recording of Bank/cash movement into NAV on a daily bases based on valid payment authorisation form.Ensure the cash count and the bank reconciliation statement (Follow and fix the discrepancies, and outstanding entries)Withdraw money in conformity with security rules.Follow up the family allowance guide for expatriates staff.Carry out physical checks of safes and cash-boxes on a daily bases.Draw up cash-flow forecasts and ensure the optimal management of cash flow

 Responsibility 2 : Provide the monthly accounting report and participate to the annual and half-year closure operations

Aim: Provide a monthly accounting report on line with HI’s procedure and the local framework.

Benchmark: quality of accounting deliverables, respect of deadlines for sending accounts to head office, quality of period-end closing operations; compliance with the organisation's internal frameworks 

Activities:

Prepare and send Cash Count Report.Prepare and send Bank Reconciliation ReportFollow and fill up NAV check listPre-match third party accounts transaction and compile the justification for outstanding entriesIssuing test reports from NAV and correct all invalidate accountancy lines.Prepare and send the monthly accounting reports (the transmission sheet)Ensure the copies and the filing of monthly accountancyEnsure the sending for hard and soft copies according to the deadlinesAssist in preparing audits (Provide all supporting documents to the audit focal point)

Responsibility 3: Reception and communication 

Aim: Provide secretarial and clerical support and ensure all services are provided in an effective and efficient manner

Benchmarks: Make a Good First Impression; Provide Efficient Trafficking; visitors and  team satisfaction

 Activities:

Serve visitors by greeting, welcoming, directing and announcing them appropriately.Answer, screen and forward any incoming phone calls while providing basic information when neededMaintain security by following procedures and controlling access and report any unusual or suspicious persons or activities.Re-direct calls as appropriate and take adequate messages when  required.Give any calls requested by HI staff members for various purposes as appointments booking, information collecting…Send and receive all faxesMaintain the general filing system and file all correspondence, distribute all incoming correspondences and parcels to the respective staff.

 Responsibility 4 : Office organization

Aim: Keep the office running smoothly

Benchmarks: meeting room overbooking, visitors and team satisfaction

 Activities:

Organize the use schedule of the meeting room, meals, office supplies, for the Regional meetings, Quarterly review, inductions days, admin seminar.Make sure that the office is welcoming and inform the Logistic Officer in case of problemsVerify if all telephone lines are working at all times and inform the Logistic Officer in case of problems Receives and unpacks materials and supplies. and reports damages and discrepanciesManage stock of office supplies (stationaries, cleaning products…) and maintains receipts, records, and withdrawals and reports when stock is lowSupport for minor translation work (after line Manager’s approval).

 Assist in any other tasks that may not be described in the Job description but may participate to the achievement of the settled objectives within the individual action plan.

 THE SUCCESSFUL CANDIDATE will have:

Bachelor degree in Accounting or AdministrationMinimum 2 year experience in support service positionPrevious work experience with I/NGOProfessional verbal and written communication skillsReporting SkillsData Entry ManagementExperience in using ERP softwareFluent in Arabic and English (French a plus)Ability to multi-task and good organizational skillsProven reliabilityAttention to DetailDeadline-OrientedConfidentialityTime ManagementInitial contract will be for a 1 year (renewable) and the position is based in Amman – Regional Office .

Basic salary range for the position :836 JOD – 1199 JOD

Handicap International is an equal opportunity employer and particularly welcomes applications from persons with disabilities

Closing date: 10/01/2018

Only shortlisted candidates will be contacted. Application should include CV and motivation letter. 

Incomplete motivation letters and applications received after the deadline will be disregarded.

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